A virtual data room solution for workflow allows businesses to manage the flow of documentation in a manner that guarantees that business transactions are completed quickly and without information breaches. There are many important aspects to look for in a VDR solutions provider, including the number of tools that the vendor offers to simplify processes like document versioning as well as Q&A.
iDeals for instance, allows users to upload files in 25+ formats. This speeds up due diligence, and ensures the right files are shared with the appropriate people. It also empowers users to organize and share files according to their roles and rights through customized folder structure, real-time version of documents and collaborative editing tools. The platform also allows for multiple file management applications and includes advanced security measures like 256-bit AES encrypted files, automatic backups and document watermarking.
A virtual data room solution provider should also offer the ability to customize the software and integrate it with existing software. This is especially important for organizations that already have their own workflows and tools and want to integrate them with the VDR. For example, iDeals offers 30+ business applications integrations, and lets users design custom document templates for uploading documents easily.
It’s worth checking what other customers have to review the VDR product before making a choice. This is done by keeping track of VDR reviews on reviewer sites like Capterra and G2. Look through the positive and negative reviews for each product, in addition to the overall rating. A trusted vendor should have a high satisfaction and will typically list this on their site.